KERING Workplace Experience Coordinator

KERING Workplace Experience Coordinator

Job Family: Facilities

Job Title: Workplace Experience Coordinator

Location: New York, NY

Kering is a global, family-led luxury group, home to people whose passion and expertise nurture creative Houses across ready-to-wear and couture, leather goods, jewelry, eyewear and beauty: Gucci, Saint Laurent, Bottega Veneta, Balenciaga, McQueen, Brioni, Boucheron, Pomellato, DoDo, Qeelin, Ginori 1735, as well as Kering Eyewear and Kering Beauté. Inspired by their creative heritage, Kering’s Houses design and craft exceptional products and experiences that reflect the Group’s commitment to excellence, sustainability and culture. This vision is expressed in our signature: Creativity is our Legacy

HOW YOU WILL CONTRIBUTE

• Perform receptionist duties: greet guests – offering WiFi and beverage assistance, answer phone lines, accept and distribute deliveries and mail where needed.
• Responsible for day-to-day appearance and maintenance of office. Ensure all areas align with Kering image standards. Schedule and follow through on all repairs, preventative maintenance, and cleaning with help of Facilities and Cleaning teams.
• Maintain schedule for meeting and training rooms capable of holding more than 10 participants.
• Coordinate all details of group meetings (room set-up, catering, technology support, clean-up). Provide on-site support during events as needed. Ensure all meetings and events meet Kering Image and Hospitality standards.
• Partner with in-house cafe for all catering needs, including menu selection, dietary restrictions, and presentation. Review proposals and invoices for accuracy and budget adherence.
• Create and maintain a centralized event calendar for location engagement activities, classes, and events.
• Responsible for coordinating office needs for new hires (names, plates, door badges, elevator keys, etc.)
• Work closely with Hospitality and Facilities teams on innovative ideas for workplace experience.

• Provide support for all employee engagement events hosted across various teams. Provide furniture and space support, obtain certificates of insurance from vendors, and coordinate vendor access with relevant parties.

• Support programming hosted by Hospitality team, managing budgets, proposals, invoicing, and insurance certificates. Manage PO creation and invoice processing for vendor services.
• Maintain office supplies stock and place orders as needed. Manage PO creation and invoice processing for orders. Maintain cleanliness and organization of all supply closets.

• Manage RFID token distribution for electric vehicle charging stations. (Wayne)

Assistant Responsibilities

• Ongoing calendar management for select executive leaders including correspondence with attendees, room booking, and confirmation follow-up. Maintain up-to-date calendars per leader’s preferences.
• Schedule and manage all travel and transportation arrangements for select executive leaders.
• Perform administrative duties (printing, scanning, mailing, report & presentation creation, etc.) for select executive leaders.
• Coordinate details of team meetings for select executive leaders. Confirm attendance, room reservations, catering, and technology needs. Ensure agenda and meeting information are distributed prior to the meetings owned by the leader.
• Complete and verify expense reports for select executive leaders.
• Provide first line of approvals for departmental invoices & expenses. Manage PO creation and invoice processing for select vendor services.
• Support team culture through coordination of celebrations, teambuilding activities, & giftings.
• Demonstrate adaptability, flexibility, and resourcefulness as changes occur in schedules, plans, documents, or other situations throughout the business day.

WHO YOU ARE

• 2+ years in retail or office setting
• College degree preferred (but not required) or equivalent experience.
• Demonstrated ability to work independently and take initiative where needed.
• Ability to manage and complete assignments accurately and on a timely basis.
• Strong organizational skills with a solutions-focused outlook.
• Strong computer skills with knowledge of Outlook, Word, Excel, and PowerPoint.
• Proven ability to manage multiple priorities with a sense of urgency and ownership
• Ability to handle all interactions with a high degree of professionalism.
• Excellent communication, prioritizing and problem-solving skills.
• Ability to be a team player and to foster a commitment to teamwork among other associates.
• Roll up your sleeves and get the job done attitude
• Graphic design experience a plus

Salary: $35.00 - $45.00 per hour plus incentives

Health benefits include: Medical and prescription drug insurance, dental insurance, vision insurance, critical illness insurance, accident insurance, hospital indemnity insurance, personalized healthcare support, wellbeing programs.

Financial benefits include: Health Savings Account (HSA), Flexible Spending Accounts (FSAs), 401(k) plan, basic life and AD&D insurance, and short-term disability insurance.